Application Wizard — Compliance Portal

1. System generates receipts/invoices with system-controlled Serial Number, showing: (a) Seller's Registered Name.Complied

Remarks — specify if Sales Invoice, Official Receipt, or both*

(b) Seller's Business Name / Business Style, if any.Complied

(c) Seller's Registered Address where the machine will be used.Complied

(d) Phrase "VAT REG TIN" or "NON-VAT REG TIN" followed by 9-digit TIN + 5-digit Branch Code.Complied

(e) Serial Number of receipts/invoices printed prominently with minimum of six (6) running digits.Complied

Remarks — numbering convention and number of running digits*

(f) Date of Transaction.Complied

(g) Space for Customer/Buyer details: Registered Name, Address, TIN + Branch Code, Business Name/Style.Complied

(h) Quantity (for Sale of Goods).Complied

(i) Description of items sold / nature of services rendered.Complied

(j) Unit Cost / Suggested Retail Price (for Sale of Goods).Complied

(k) Total Cost / Amount.Complied

(l) VAT Amount (if transaction subject to 12% VAT).Complied

(m) For mixed transactions — breakdown of VATable Sales, VAT Amount, VAT-Exempt Sales, and Zero-Rated Sales.Complied

(n) Word "EXEMPT" prominently shown for transactions not subject to VAT and Percentage Tax.Complied

2. For Senior Citizen (SC) / PWD transactions — reflects SC/PWD TIN, OSCA/SC ID No. or PWD ID No., discount breakdown (20% + 12% VAT exemption or 5% discount), and space for SC/PWD signature.Complied

3. Bottom portion of receipts/invoices prints Acknowledgment Certificate & Date Issued, Series Range, and the required 5-year validity phrases for Principal and Supplementary receipts/invoices.Complied

The phrase "THIS DOCUMENT IS NOT VALID FOR CLAIM OF INPUT TAX" printed on all supplementary receipts/invoices or purely EXEMPT transactions.Complied

4. Word "REPRINT" reflected on face of receipts/invoices for subsequent printouts (same template and contents).Complied

5. Receipts/Invoices prepared at least in duplicate — original issued to customer, duplicate preserved in place of business.Complied

Remarks — indicate number of copies generated*

6. System-generated Books of Accounts per RR 9-2009 — General Journal fields: Date, Reference, Brief Description, Account Title/Code, Debits, Credits.Complied

General Ledger fields: Date, Reference, Brief Description, Account Title/Code, Debits, Credits.Complied

Sales Journal fields: Date, Customer TIN, Customer Name/Code, Address, Description, Reference/SI No., Amount, Discount, VAT (Output Tax), Net Sales.Complied

Purchase Journal fields: Date, Supplier TIN, Supplier Name/Code, Address, Description, Reference No., Amount, Discount, VAT (Input Tax), Net Purchases.Complied

Cash Receipts Journal and Cash Disbursements Journal with all fields required by RR 9-2009.Complied

7. Mechanism to adjust sales/revenue via supplementary documents issued to other parties, with unique serial numbers.Complied

Remarks — describe adjustment process and document(s) used/generated (e.g. Credit Memo, Debit Memo) with numbering convention*

8. System database backup preserved for the mandatory period of ten (10) years pursuant to RR 17-2013 (as amended by RR 5-2014).Complied

9. System maintains an Audit Trail / activity log recording all transactions, user actions, and system events; log is tamper-proof and exportable.Complied

10. Access control — users restricted from being active on multiple terminals at the same time with the same user identification code.Complied

User identification codes deactivated after unsuccessful sign-on attempts.Complied

Password required to be changed every thirty (30) days.Complied

Remarks — indicate policy on change of password*

Passwords require a combination of alphabetic and numeric characters.Complied

Remarks — indicate the rule in creating password*

System / Software Name and Version*

System / Software Developer / Provider*

Standard Functional and Technical Requirements